Abstract Submission Opens August 2018

Stay tuned for abstract and registration opening dates.

Abstract Requirements and Peer Review

Requirements

Abstracts will be 1-2 page and may include data (figures, tables, photographs). Abstracts submitters will assign their contribution to one of the symposium session topics. Submitted abstracts are reviewed double blind by the members of the SPC and the MSB2019 Organizing Committee. Eventually all abstracts will be sorted along session topics by the (invited) session chairmen.

Abstract submission requirements have been put in place to assemble uniform abstracts and potentially include figures, assisting the blind peer review process in selecting a high caliber of science for the program. The abstracts will be treated confidentially and will not be published in either a proceedings or program. The abstract is for the sole purpose of reviewing your submission.

During abstract submission you will have to provide the following:

  • Select Preferred Symposium Theme and Session Topic
  • Preferred presentation type (Oral, Poster or both)
  • Consideration for Young Scientist Oral Session (if age 35 or under)
  • Title of your presentation
  • Introduction/Background/Aim of the Work (max. 100 words)
  • Instrumentation/Methods (max. 100 words)
  • Results & Discussion (max. 250 words)
  • Conclusions (max. 100 words)
  • Figure/table/photo with legend (optional)

A template (MS Word) is provided to enter your abstract. The abstract template can be downloaded here. The word count is automatically included during submission. Do not include author names, affiliation or references in the abstract – this is important to safeguard a double blind review. An Abstract Registration ID Number will be automatically assigned when you submit your abstract. If your abstract cannot be accepted as Oral presentation, it will be considered for Poster presentation.

In compliance with the essentials of the MSB-Symposium Series, only title and presenting author of the abstract are published in the symposium program book.

Peer Review 

Your abstract will be reviewed independently by two peers with expertise in the topic. The review will be blind to your name, institution or position status and will be based solely on the information that you provide in the abstract. Four criteria will be used to score each abstract:

  • Originality of the work
  • Abstract quality
  • Fit with the symposium themes
  • Significance to the field of microscale separations and bioanalysis

In order to present, the presenting author of each lecture or poster must be registered as a delegate and must complete the registration process by paying the required fee.

Guidelines for Abstracts

An enhanced abstract submission requirement has been put in place to include figures, technical description and a statement of novelty– to assist the blind peer review process in selecting a very high caliber of science for the program. Your abstract will be treated confidentially and will not be published in either a proceedings or program. The abstract is for the sole purpose of reviewing your submission.

The Abstract is composed of TWO pages:

First Page:

Includes the Session Topic, Presentation type being requested, Abstract Identification Number, Title, Technical Description and Word Count.

1) The technical description should include the study Background, Methods, Results, and Conclusions. The background should be short, but describe what is already known about he subject, related to the paper in question. As well as what is not known about the subject and hence what the study intends to examine. In most cases, the background can be framed in  just 2–3 sentences, with each sentence describing a different aspect of  the information. The purpose of the background is to provide the reviewer with a background to the study which will lead into a description of the methods employed in the  investigation. The methods section is usually the second-longest section in the  abstract. It should contain enough information to enable the reviewer to  understand what was done, and how. The results section is the most important part of the abstract and should be the longest part of the abstract, containing as much detail about the findings as the word count permits. The conclusions should contain the most important take-home message of the  study, expressed in a few precisely worded sentences. Usually, the  finding highlighted here relates to the primary outcome measure;  however, other important or unexpected findings should also be  mentioned. You may also consider expressing  an opinion about the theoretical or practical implications of  the findings, or the importance of these findings for the field.  You should also comment on whether the work is unpublished or in press.

The abstract technical description must be limited to 500 words. Exceeding this limit results in an automatic rejection. Include word count in the bottom left hand corner of the abstract.

2) Do not include name, affiliation or references in the technical abstract – this is important to implement a blind review.

3) The Abstract Registration ID Number will be automatically assigned when you submit your abstract via your login account- this number is generated automatically when you register for the conference.

4) The authors preference in presentation for a poster, oral or both, as well as the Session Topic must also be  included in the upper left hand corner.

5) Title, session topic and presentation preference should  not be included in the word count.

Second Page:

1) Includes figures, tables, and photographs to support your technical description. Legends describing those in reasonable detail are required.

2) Be sure to caption and number all figures, charts, tables and photographs. Figure captions should be below the  figures and table captions should be above the tables.

Abstract Format
Please follow this link for a template.  The file should not exceed 2 MB; please make sure of this.  Save the file as a PDF before submitting online. A sample abstract is available here.

Abstract Submission Opens August 1, 2018

Peer Review – Scoring Your Abstract

Your abstract will be reviewed independently by two scientists with expertise in the session topic. The review will be blind to your name, institution or position status and will be based solely on the information that you provide in the technical description. Four criteria will be used to score each abstract: 1) Originality  2) Technical Description  3) Significance to the field  4) Session Fit.   Each criteria will be scored from 1 to 10, generating a total score potential of 40. The following qualitative descriptions will be used to associate a score of 1-10. You will be notified late December whether your abstract has been accepted for oral presentation, poster presentation or not selected for presentation. The score that your abstract receives from each reviewer will be disclosed to you with this notification.

Originality
0           No Originality
1 to 3    Many other well designed studeis published like this one
4 to 7    Few similar studies to this
8 to 10  Unique

Technical Description
0 to 3    Inadequate analysis; conclusions not supported by data
4 to 6    Deficient analysis; conclusions partially related to data
7 to 10  Appropriate analysis; conclusions supported by data

Significance
0 to 3    Little if any sigificance; does not advance the field
4 to 6    Modest contribution to the field; advances the field modestly
7 to 10  Important contribution to the field

Fit to Session
0           The work does not contain separations at a microscale or nanoscale level
1 to 3    MicroScale separatons are noted, but play a minor role in the work
4 to 7    MicroScale separations are the focus, but the application is very loosely fitted to the session topic
8 to 10  Strong focus on microscale/nanoscale separations with a good fit to the session topic


Poster Instructions

  • Posters will be up Monday-Wednesday during the entire symposium
  • Posters should preferably be mounted on Sunday afternoon March 24, but not later than Monday morning March 25.
  • Posters will be assigned a number that will be attached to the board; authors should mount their posters only at the assigned board.
  • Poster mounting material will be available.
  • Poster session will be scheduled on Monday March 25, Tuesday March 26 and Wednesday March 27.
  • Five poster abstracts will be selected to be presented orally (3 min) in a Poster Pitch Session preceding to the poster presentation session  each day. Authors of the selected abstracts will be informed by poster acceptance letters. 
  • Poster should be taken down on Wednesday February 21 after the closing session.
  • Any posters left after the symposium closing session will be removed by the organisers.

Guidelines for poster preparation

Design and lay-out specifications:

  • Poster boards have the following dimensions: 1.0 meter wide and 1.2 meter high (to fit a poster, European A0 size). The poster does not necessarily have to fill the entire working area.
  • The poster should be oriented in the “portrait” position (long dimension is vertical).
  • A banner displaying poster title, author name, and department should be positioned at top-center of the poster.
  • Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom.

Lettering:

  • Text should be readable from 1.5 m away. Adapt the font size accordingly.

Visuals:

  • Present numerical data in the form of graphs, instead of tables (graphs make trends in the data much more evident).
  • Visuals should be simple and bold. Use color to enhance comprehension.
  • Make sure that any visual can be understood as “stand alone” (i.e. graph axes are properly labeled, symbols are explained, etc.).
  • Make sure that the text and the visuals are integrated. Figures should be numbered consecutively according to the order in which they are first mentioned in the text.
  • Each visual should have a brief title.

Text:

  •  Keep the text brief. Use text to (a) introduce the study, (b) explain visuals and direct viewers’ attention to significant data trends and relationships portrayed in the visuals, and (c) state and explain the interpretations that follow from the data.
  • Cite and reference any sources of information other than your own, just as you would do with a research paper. The “References Cited” is placed at the end of the poster.